Custom Commercial Management System for Multi-Location Uniform Distribution
The Challenge
Buenísimo School distributes school uniforms to multiple educational institutions across Costa Rica. Before our engagement, they faced critical operational challenges:
Manual Inventory Tracking
Inventory was tracked in spreadsheets, leading to frequent stockouts, over-ordering, and no real-time visibility across locations.
Inefficient Sales Process
Sales were recorded manually, making it difficult to track which items sold where and when. End-of-day reconciliation took hours.
No Forecasting Capability
Without historical data in a usable format, predicting demand for upcoming school years was guesswork.
Paper-Based Invoicing
Invoices were created manually, leading to errors and delays in billing.
Our Solution
Inventory Management Module
Real-time inventory tracking across all locations. Low stock alerts, automatic reorder suggestions, and complete visibility into what's available where.
Sales & Order Management
Point-of-sale functionality for in-store transactions. Order tracking from placement through fulfillment. Customer records and purchase history.
Reporting & Analytics
Dashboards showing sales trends, inventory turnover, and demand patterns. Historical data for forecasting upcoming seasons.
Invoicing & Billing
Automated invoice generation. Integration with accounting workflows. Payment tracking and receivables management.
Technical Implementation
Frontend
Next.js with React, providing fast, responsive user interface
Backend
Node.js API handling business logic and data operations
Database
PostgreSQL for reliable, relational data storage
Hosting
Vercel for automatic scaling and reliable uptime
Security
Role-based access control, encrypted data transmission